The Hempfest Vending team is getting ready for what we feel will be a safe and comfortable experience for all.

You must have a Washington State UBI number to vend at Seattle Hempfest. To obtain a UBI#, please contact the Washington State Department of Revenue directly at (800) 647-7706 or visit their website. Once you have received your 9 digit Unified Business Identifying number from the WSDOR, please email it to vending2010@hempfest.org. The UBI number is due by August 11, 2011.

The deadline for payment and refunds on cancellations is August 1, 2010 All money is due by August 12, 2010. If you have not mailed payment or paid online, please confirm your reservation immediately or risk losing your space.

Due to the increasing number of attendees and considering pedestrian traffic congestion occurring throughout the park, Seattle Hempfest will no longer offer strolling vendor passes.

Vendor Event Hours
The event hours are from 10 am to 8 pm on both Saturday and Sunday. We ask that vendors be open during those hours for both days.

Vendor Load In/Load Out
Vehicles will not be allowed into the park outside of vendor load-in/out hours. The entrance is closed promptly at designated times and anyone not present will have to walk their personal items into the park. The Seattle Hempfest vending team will be available to assist you; however we have a limited number of push carts and golf carts. Please bring a cart with you in case you are unable to arrive during these hours.

Friday 8:30am - 6:00pm
- All vehicles have to be out of the park by 7pm.

Saturday 5:00am - 8:00am
– Gates closed promptly. No vehicular access after 8:00am. No Exceptions!
- All vehicles must be out of the park by 9:00am sharp or risk being ticketed and towed by the Seattle Police Department.

Saturday 9:30pm - 11:00pm
– All vehicles must be out of the park by 12:00am

Sunday 5:00am - 8:00am
- Gates closed promptly. No vehicular access after 8:00am. No Exceptions!
- All vehicles must be out of the park by 9:00am sharp or risk being ticketed and towed by the Seattle Police Department.

Sunday 9:30pm - 11:00pm
– All vehicles must be out of the park by 12:00am

Monday 9:00am - 1:00pm
– All vehicles must be out of the park by 2:00pm

Vending and Vehicle
You will receive an email with Vending and Vehicle forms in email. This email will include the Seattle Hempfest Vendor Agreement, Vehicle Information and Agreement and detailed directions to get to the North Vehicle Entrance for load in/out.

You will need to print out and complete the Vendor Agreement and Vehicle Information forms and bring them to vendor check-in where you will pick up your booth identifier and vehicle pass. If you are walking into the park and do not want to walk to the North end of the park, you can check in and pick up your passes in Operations.

Seattle Hempfest is not able to provide parking for our vendors. Please review the list of parking garages in the attendee section of our website to locate parking. You can contact the garages to reserve space with them prior to the festival.

Lodging
Myrtle Edwards Park has its logistical challenges. Extra planning will help alleviate some tension and make your overall experience more positive. If you have not reserved hotel space, please review the list of places to stay in Seattle in the attendee section of our website and confirm as soon as possible. Seattle is very busy in August and lodging space historically fills up quickly. You are not permitted to camp or sleep in Elliott Bay Park , Myrtle Edwards Park, and Olympic Sculpture Park.

Canopies and Tables
Seattle Hempfest does not provide tables, chairs or canopies for vendors. You can rent what you need through our vendor Grand Event Rentals. The cut off is Friday 8/13, 5:00 PM. Please contact Kevin Rufert after you have confirmed your booth with Seattle Hempfest vending team, via phone at (425) 462-RENT (425-462-7368) or email at kevinr@grandrents.com. For more information please visit www.grandrents.com. Note: Grand Event Rentals will NOT be able to help you reserve a booth at Seattle Hemfpest.

Here is a current list of prices:

• 10’ x 10’ tent with blocks – 180.00
• 40’ of solid sidewall – 60.00
• 8’ table – 10.25
• 2 White Samsonite Chairs – 1.50
• 2 – Banner Poles – 10.00

Vendors should be prepared for occasional windy conditions on the waterfront. Please secure your canopies with some form of weight system (i.e. sandbags, cinder blocks, water container). Vendors are also responsible for maintaining the space in and around their booth. We ask that everyone be respectful of each other when loading in and out of the park and to leave the area as clean as possible.

Blanket Spaces
Blanket vendor spaces are 6'x6'. Blanket Vendors are responsible for providing a 6'x6' blanket / table. Also you can shade your spot with an umbrella, or a small canopy with no walls that fits into the 6'x6' space. There are no vendor load in/out car passes for Blanket/Table vendors. We do advise that you protect yourself from the August sun, however, please be respectful of your neighbors as these spaces are close together.

Medical Patients
No dispensing or distributing any controlled substances whatsoever, including medicinal goods. Each patient is responsible for controlling his or her own medicine assuring that nothing gets in the hands of children who may mistake a medicinal cookie or brownie for a snack.

Active or Unauthorized Foods
Attention: Vendors selling active or unauthorized foods can be ejected without refund!

All food sold at Hempfest must be prepared in a Washington State approved kitchen, and must come from an authorized food booth. Any vendor who sells food in an unauthorized fashion can be immediately removed from Hempfest without refund of their vending fees and be permanently barred from future participation. Any attendee who sells unauthorized food may be ejected and have their goods confiscated.

There are health and safety concerns that govern Hempfest’s policy regarding unauthorized foods and we will aggressively enforce food vending rules at all times. Please be cool. Please help us keep Hempfest safe by learning and following our health and safety guidelines.

Cancellations
Vendors have until August 1, 2010 to cancel and get a full refund. Refunds will be processed and returned within 7 days. Seattle Hempfest reserves the right to refuse any application and to withdraw acceptance of any application under which circumstances. Seattle Hempfest also reserves the right to restrict or prohibit any activities determined by the Hempfest Staff to interfere with public access and/or event programming, or which will reflect poorly on the overall event.

Vendor Policies

1. Washington UBI - You must have a Washington State UBI (universal business identifier) number. You can get a temporary UBI free of charge from the state Department of Revenue. If you participate in more than two events per year in Washington, you'll need a $15 business license. To obtain a UBI#, please contact the Washington State Department of Revenue directly at (800) 647-7706 or visit their website. WA State Department of Revenue
    
2. Trade Show License - You must purchase a $10 trade show license during the checkout process, unless you have a City of Seattle business license.
    
3. 10% Park Tax - The City of Seattle and the Port of Seattle require that each vendor must pay 10% of gross sales or $10, whichever is greater for the privilege of vending in a public park. Seattle Hempfest is required by law to collect this tax on behalf of the city. We distribute the tax form at Hempfest, and vendors mail them in post-fest. Vendors who have not mailed in their tax payment will not be allowed to return to Hempfest until that payment is made.
    
4. Load-in / Load-out Parking - The city of Seattle requires all vehicles have wood pads under their tires when parked in city parks. You will have the option to purchase a set of wood pads for your vehicle when you purchase a vendor booth on-line at hempfest.org. When you arrive the week of the festival, you can pick up your purchased wood pads at Vendor load-in.

   If you choose not to purchase your wood pads when purchasing a vendor booth on-line, then you must bring your own wood pads for your vehicle. Wood pads must be 3/4" (or thicker) - one for each wheel. Each pad should be at least twice as wide and long as the area of the tire that contacts the ground. Vehicles without wood pads will not be allowed to enter the city park. Vehicles not parked on wood pads in the city park may be towed at the owner's expense.

   Thank-you for your cooperation and support as we protect our public park and our ability to continually use it as the site of Seattle Hempfest!
    

5. Unpackaged Foods - Unpackaged Foods are prohibited for sale or distribution at Seattle Hempfest.

Park Rules

• No Pets (Dogs, Cats, Birds, etc.) Please do not leave your pets in your car!
• No Alcohol
• No Narcotics
• No Weapons
• No Camping
• No Unauthorized Vending
• Note: It is an enhanced felony to sell marijuana, marijuana food, or other drugs in a city park