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2012 Food Vendors


Food vending at Seattle Hempfest
Munchie Market

The Food Vending application will be up June 1.
Pricing for our 2012 3 day, 20th anniversary event is as follows, 10' $1687, 15' $2530, 20' $3374 for all areas south of Seeley Stage. Food vending north of Seeley Stage will be 10' $1687, 15" $1899, 20' $2532 Payment in full is due at time of application. We accept Visa, Mastercard, & Discover Card only.

Food Jury Process
Due to the limited number of spaces for food vendors at Seattle Hempfest food vending is a "juried" process. The Seattle Hempfest food vending committee will meet and decide which food vendors to select for each year. We will begin accepting applications in April. Selection will take place at by the end of May.

To apply you must have your Washington State UBI in hand. The application requires that you input the number. To obtain a free temporary UBI#, please contact the Washington State Department of Revenue directly at (800) 647-7706 or visit their website.

You'll also need your City of Seattle Business License number. The application will require you to input this number as well. If you do not have one, you'll be charged $15 for a City of Seattle Trade Show Fee. This does not go to Seattle Hempfest. It goes to the City of Seattle.

You'll also be required to pay for your booth upon application. We take Visa & Mastercard only. You'll have until June 15, 2012 to cancel your booth. You must do so in writing to; foodvending2012@hempfest.org and there will be a 25% cancellation fee. Payment information is required at the end to complete your application.

Please send us an email with any questions at foodvending2012@hempfest.org

The City charges us $10.00 per vehicle, for each vehicle entering the park daily. You will be given a unique pass to enter for each day you select. Entry will be timed and you will not be allowed entry without this pass. You must purchase a Vehicle Entry Pass for each vehicle you’ll use to load into/out of the park. You must arrive during the designated times. If you do not you will be turned away. You'll have to walk your products into/out of the park. If you arrive in a vehicle and have not purchased a Vehicle Entry Pass you will be charged an administration fee of $50.00 in addition to the costs of entry.

The City also requires that all tires have wood under them at all times. We know it may seem silly but it’s a very important part of our annual permit process. If you do not have wood under your tires it jeopardizes our permit so we’ll have to ask you to leave the park and go get wood and start load in all over again. You can buy wood from us or bring your own. Just really bring it or you really will have to leave the park.

Due to the increasing number of attendees and considering pedestrian traffic congestion occurring throughout the park, Seattle Hempfest will no longer offer strolling vendor passes.

Vendor Event Hours
The event hours are from 12 Noon to 8 pm on Friday, and 10 am to 8 pm on both Saturday and Sunday. We ask that vendors be open during those hours for all three days.

Vendor Load In/Load Out
Vehicles will not be allowed into the park outside of vendor load-in/out hours. The entrance is closed promptly at designated times and anyone not present will have to walk their personal items into the park.

Vending and Vehicle
You will receive an email with Vending and Vehicle forms during July. This email will include the Vehicle Information and Agreement and detailed directions to get to the North Vehicle Entrance for load in/out.

You will need to print out the Vehicle Information forms and bring them to vendor check-in where you will pick up your booth identifier and vehicle pass. If you are walking into the park and do not want to walk to the North end of the park, you can check in and pick up your passes in Operations.

Seattle Hempfest is not able to provide parking for our vendors. Please review the list of parking garages in the attendee section of our website to locate parking. You can contact the garages to reserve space with them prior to the festival.

Lodging
Myrtle Edwards Park has its logistical challenges. Extra planning will help alleviate some tension and make your overall experience more positive. If you have not reserved hotel space, please review the list of places to stay in Seattle in the attendee section of our website and confirm as soon as possible. Seattle is very busy in August and lodging space historically fills up quickly.

Canopies and Tables
Seattle Hempfest does not provide tables, chairs or canopies for vendors. You can rent what you need through our vendor Grand Event Rentals. The cut off is Friday 8/12, 5:00 PM. Please contact Kevin Rufert after you have confirmed your booth with Seattle Hempfest vending team, via phone at (425) 462-RENT (425-462-7368) or email at kevinr@grandrents.com. For more information please visit www.grandrents.com.

Vendors should be prepared for occasional windy conditions on the waterfront. Please secure your canopies with some form of weight system (i.e. sandbags, cinder blocks, water container). Vendors are also responsible for maintaining the space in and around their booth. We ask that everyone be respectful of each other when loading in and out of the park and to leave the area as clean as possible.

Cancellations
Seattle Hempfest reserves the right to refuse any application and to withdraw acceptance of any application. Seattle Hempfest also reserves the right to restrict or prohibit any activities determined by the Seattle Hempfest Staff to interfere with public access and/or event programming, or which will reflect poorly on the overall event.

1. You will not sell or sample marijuana or foods with marijuana in them or any illegal narcotic. No marijuana sales, active food sales or sampling will be tolerated. Not even to authorized medical patients. Your booth will be shut down immediately. There is a zero tolerance policy that will be strictly enforced. All fees and your space will be forfeited.

2. There is no camping allowed in the park. You must exit the park by midnight each night. You may not stay overnight in your booth. If you are in the park after midnight you’ll be required to leave. If you refuse we’ll help you pack up as you’re forfeiting your privilege to vend. All fees and your space will be forfeited.

3. You will not sell or give away any beverages of any type. Violators will be required to cease sales immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

4. Food sales are not allowed in the park unless they are approved via application. All foods must be factory packaged and sealed. Violators will be required to cease sales immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

5. For public safety reasons, vendors do not get strolling privileges and are not permitted to stand outside of their booths offering samples or products to people walking by. Violators will be required to cease activity immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

6. To preserve the free speech aspect of our permit, no sound amplification is allowed. No bullhorns, speakers, or amplification of any type is allowed. Violators will be required to cease activity immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

7. I will not sell any merchandise using Hempfest of its image. Violators will be required to cease selling Hempfest merchandise immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

8. Vehicles of any type, including bicycles, are not allowed to be operated during the event. All vehicles are disallowed by permit and are not allowed in the park during event hours. Violators will be required to remove the vehicle immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

9. Pets of any type are not allowed on site by permit. Violators will be required to remove the pet immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

10. No private ATM machines are allowed on site. Violators will be required to remove the ATM immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

11. You booth tag must be placed in the upper right hand corner on the front side of your booth at all times. Violators will be required to put the tag back up immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

12. Vendors in Hemposium, Main Stage, & Stone Village are required by the City of Seattle to pay 10% of gross sales or $20, whichever is greater for the privilege of vending in a public park. Seattle Hempfest is required by law to collect this tax on behalf of the city. We distribute the tax form at Hempfest, and vendors must turn them in at vendor check in on Sunday night or they will not be permitted to enter the park for load out. Vendors who have not turned in their tax payment will not be allowed to return to Hempfest. Information will be handed over to the City of Seattle collections.

13. I agree to stay within my 10x10 booth space. We are required to maintain certain distances from the paths. Moving or expanding your booth is in violation of our permit. Violators will be required to move back within their 10x10 space immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

14. You may not sublease or transfer your space. All entities operating out of each space must be listed on this application. No more than two entities may occupy one space. Those not listed on the application will be required to cease activity in the space immediately. Upon second offense your booth will be shut down and you will not be allowed to return. All fees and your space will be forfeited.

15. I agree to remove all my booth materials my area. Everything I brought will leave with me. Pack it in; pack it out! I understand that if I fail to comply I will be fined $500 that will be automatically billed to the credit card or through the automated check on file. I also understand that I will be disallowed from vending in the future.

16. I understand that my application is going into review. I understand that if I am accepted a 1/3 deposit shall be charged to my credit card or through the automated check processing information that I’ve provided. I’ll receive an email notice and receipt for my 1/3 deposit.

17. I understand that deposits are refundable only if a written cancellation request is received by our office before June 1, 2012. There are no refunds after this date. I authorize any unpaid balances to be billed to the credit card or automated check to be ran on June 2, 2012.

Food Vending Requirements

In addition to the general vending policies the following is required to be a food vendor at Seattle Hempfest:

• Proof of Insurance – must be submitted to our PO BOX no later than 8/1/2012

• Temporary Food Service Permit – Must be obtained at least 21 days prior to the event www.kingcounty.gov/healthservices/health/.../foodsafety/.../health/ publichealth/.../foodsafety/2011ApplicationTemporaryFoodService.ashx

• Fire Department Permit for LPG (propane) and/or open flame (charcoal, wood)
Additionally, food vendors cooking with propane, oil, etc. are required to have fire extinguishers. For oil, a special Class K fire extinguisher is required. For more information on the fire permit requirements, or to download a permit application, please visit Seattle Fire Marshal's Special Events web page.
Seattle Fire Marshal's Special Events web page.

• Food Vendors will begin load in on Wednesday August 15 from 1:00 – 6:00. General Vendor load in starts Thursday August 16 at 6:00 AM. If you choose to wait until Thursday to load in you will be in line with the 400 general vendors instead of just the ~40 food vendors arriving on Wednesday.

• Food Vendors do not get strolling privileges and are not permitted to stand outside of their booths offering samples to people walking by.

• Seattle Hempfest has exclusive rights to sell water and pop at Hempfest. No bottled, canned, or boxed beverages may be sold.

• Food Vendors are required to keep their booths clean of unnecessary debris and work cordially with all ecology crews to contain and decrease the amount of waste created at Hempfest.

• You will allow Seattle Hempfest to create 30 free food coupons to be handed out to volunteer staff to be used during the event.

• You will use compostable utensils and serving containers. These can be purchased at the Cash & Carry 1155 Nw Ballard Way, Seattle, WA. Failure to use compostables will result in the closure of your booth until compostables are secured.

• You will not sell or sample marijuana or foods with marijuana in them. No marijuana sales, active food sales or sampling will be tolerated. Your booth will be immediately shut down and you will be required to leave the park upon the events closure that evening. There is a zero tolerance policy and no second chances will be given. Note – it is an enhanced felony to sell marijuana, marijuana food, or other drugs in a city park.

Purchase Ice Distributed On-site

40 lb bags of ice available on-site on Blueberry Hill in the south and at north operations in the north. Pre-event cost is $10.00. The cost will be $12.00 on site

ATTENTION Hempfest Food Vendors
Hempfest is going PVC Free.
No Plastic Bottles. No Toxics 4 Food. No more Waste Exports to Oregon.

Seattle Hempfest has a waste Problem. One is the volume we create and the other being infrastructure and personnel. Our recovery rate for the last 5 years is about 35% to 45%.

Food Vending is Hempfest's single largest single source of waste, both by volume and by weight.

This has to change. Seattle Hempfest launched Ecology in 2008 to address this problem. The only way to survive as a special event is, in one word, Sustainability. We must reduce our waste stream. All of us are in this together and as a consequence all of us are responsible for the solutions.
This year Hempfest will compost ALL FOOD WASTE generated at Myrtle Edwards.

All Food Vendors must use Bio-Wares or approved alternatives from Ecology. This is most important! Because this simple effort will enable Hempfest to divert 120+ cubic yards of Waste from export to Oregon.

Hempfest Ecology has Bio-Ware supplies available for purchase before (preferred) Hempfest . Purchase during the event will be possible, but more expensive. Food Vendors are encouraged to contact Ecology about needs and questions. We are committed to promoting a smooth transition and welcome your input. There are options available for Food Vendors other than Bio-Wares. Hempfest Ecology has a guideline for except able alternatives, this will be included with your Vendor package.

In addition to our composting efforts we will be asking all Vendors to sort their own “waste” which will be picked up on Saturday and Sunday nights after the public has left Myrtle Edwards Park. Again guidelines will be included and a contact available to answer any questions.

Seattle Hempfest is the largest event of its “kind” in the world, and as a consequence generates an enormous amount of waste in a very short time period. Ecology/Recycling crews in the past years have been challenged by the sheer volume and we can't do it alone. We need ALL VENDORS to help during Hempfest to ensure that we will be return in 2012.

Thank You for your efforts,
MikEco